Joining a Team
Someone invited you to a Teams workspace. Accepting fills one of the team's seats and adds the shared workspace to your account.
Accept your invitation
- Open the invitation email and follow the link, or open the join link an admin sent you.
- Sign in with the invited email address, or create an account with it. An invitation is tied to that address — signing in with a different one won't match it.
- Accept before the invitation expires. If it has already expired, ask an admin to resend it.
Where you land
Joining takes you straight to the team's shared Library — everything the team has shared, sources and finished work together, newest first — rather than a personal home screen. A short welcome tour opens on what the team has already shared, and every item in it is clickable, so your first move is opening something real.
What you get
- The AI models, creation tools, and usage limits of the team's Premium or Laureate plan.
- The team's shared Library.
- Any project the team owns, which you can open without a separate invite; it stays with the team even if the person who created it leaves.
- The model groups your admins allow.
- No separate team credit or token balance to manage. If you run out of weekly AI Creation Credits, ask an Owner or Admin to add credits for you on the team bill, or buy a pack yourself from the limit notice.
Your team's projects and shared work also appear in All Content with a Team badge naming who shared them.
What your seat is worth, in numbers
| Premium for Teams seat | Laureate for Teams seat | |
|---|---|---|
| AI Creation Credits | 15 each week | 80 each week |
| AI Chat | Unlimited | Unlimited |
| Meetings | 20 a week, up to 10 hours each | 100 a week, up to 10 hours each |
| Upload size | 300 MB | 1 GB |
| PDF pages per creation | 1,000 | 3,000 |
| Editable exports | Yes | Yes |
Both allowances reset every Monday at 00:00 UTC, and they are yours alone — you are not drawing down a shared team pot, and nothing you create takes credits away from a colleague. Your own balance is in Settings → Usage.
If the team is still on its free trial, you keep using your own personal plan's models and limits for now. The team plan applies to every seat once the owner completes checkout.
If you already have a stronger personal plan, you keep it — Scholarly uses whichever of your personal plan and the team entitlement is more capable.
Your first fifteen minutes
The team Library is the point of joining, so start there rather than from a blank page:
- Open something real. Pick the item in the Library that is closest to work you have to do this week.
- Ask it a question. Open Chat, type
@, pick that source, and ask the thing you would otherwise have had to read forty pages to find. Check the Sources button — a grounded answer shows you the passage it came from. - Make one thing from it. A study guide or a deck if you need to present it; flashcards or a quiz if you need to retain it; a video lecture if someone else needs to be walked through it.
- Share it back. Open Share, choose Your team, and it joins the Library for everyone else. That is how a team workspace compounds instead of sitting still.
What you create from a teammate's shared source belongs to you — it lands in your library, under your name, and stays yours even if you later leave the team.
What stays private
Joining a team does not hand over your existing content. Everything you had before stays yours and stays private unless you deliberately share it.
- Your own uploads, chats, and creations remain private by default.
- Something becomes visible to the team only when you open Share and choose Your team.
- Sharing a folder with the team gives read access. On a shared project you can also chat across the sources and edit the shared brief and instructions; adding or removing content and managing members stays with the project owner and your team's admins.
- Project chats are never shared, even when the project is.
The same is true in reverse: material a teammate shares stays owned by them, and they can stop sharing it at any time.
Leaving a team
You can leave a team yourself from the Team page — you don't need to ask an admin. Leaving releases the seat and removes your access to the shared Library. Anything you personally created stays in your account, including work you made from a teammate's shared source.
If an admin removes you instead, the effect is the same: team access ends and the seat becomes available to someone else. An old join link will not let a removed member back in — rejoining needs a fresh invitation.
Good to know
- You can be an active member of only one team at a time.
- Owners and admins manage seats, invitations, roles, model policy, and billing.
- Your own usage is visible to you in Settings → Usage. Admins see team activity over the last 30 days (or the last 7) — counts, never the contents of your private work.
Related
- Scholarly Teams — the full plan and workspace overview.
- Your Team Library and Team Projects — the Library you land in and the projects the team owns.
- Sharing with Your Team — use and add to the shared Library.
- Data, Privacy, and Model Controls in Teams — what your admins can and cannot see.
- Exporting Your Work — take what you made out as an editable file.
- AI Credit Packs — what to do when your week's credits are gone.
- Getting Started with Scholarly — the first session, if Scholarly itself is new to you.